PAIA Manual
for:
Africa
Adventure Tourist Information CC
Contents
1.
Introduction
2.
Contact and Information Officer Details
3.
Section 10 Guide to how to use the Act
4.
Records available in terms of any other legislation
5.
Access to the records held by the Entity
....i
Information & records available without request
....ii
Records that may be requested
6.
Request Procedures & Fees
....i.
Form of request
....ii.
Fees
7.
Other information as may be prescribed
8.
Availability of the manual
1. Introductionback
to contents
Africa Adventure
Tourist Information CC is a Close Corporation (hereafter called the CC).
The Managing Member is Ms Enya A Fehler (hereafter called the Manager).
We are a franchised
tourism advertising operation promoting tourism in Southern Africa using
various media such as brochures, internet, publications, etc. and offering
marketing opportunities of our services to franchisees.
Our Services
include: advertising of all information relevant to tourism in Southern
Africa and assisting with bookings for clients wishing to travel to destinations
in Southern Africa.
CC Registration
Number: 1999/35328/23
Income Tax
Registration No.: 9421/008/07/0
Vat Registration
No.: 4450182367
Bankers:
Standard Bank of South Africa Ltd
2. Contact
& Information Officer Details back to contents
Contact Information
for Africa Adventure Tourist Information cc
Postal Address
: P O Box 2455, Plettenberg Bay, 6600
Physical Address
: 113 Robberg Road, Plettenberg Bay, 6600
Phone :
044 -533 52 11
Fax :
044 - 533 52 12
Website:
http://www.africa-adventure.organd
http://members.africa-adventure.org
Electronic
mail address : info@africa-adventure.de
Information
Officer
The information
officer of Africa Adventure Tourist Information is Ms Enya A Fehler
and she may be contacted as indicated above.
3. The
Section 10 Guide on how to use the Act back to
contents
The guide on
how to use the act will be available from the South African Human Rights
Commission by August 2003.
Please direct
any queries to :
The South African
Human Rights Commission
PAIA Unit
The Research
and Documentation Department
Postal address
: Private Bag 2700
Houghton
2041
Telephone
: +27 11 484-8300
Fax :
+27 11 484 0582
Website :
http://www.sahrc.org.za
E-mail :
PAIA@sahrc.org.za
4. Records
available in terms of any other legislation back
to contents
The following
records are available in terms of the relevant legislation pertaining to
the business of the entity:
-
Basic Conditions
of Employment Act 75 of 1997
-
Close Corporation
Act No 69 of 1984
-
Labour Relations
Act No 66 of 1995
-
Occupational Health
and Safety Act No 85 of 1993
-
Promotion of Access
to Information Act No 2 of 2000
-
Regional Services
Act No 109 of 1985
-
Skills Development
Act No 97 of 1998
-
Skills Development
Levies Act No 9 of 1999
-
Trade Marks Act
No 194 of 1993
-
Unemployment Insurance
Act No 63 of 2001
-
Unemployment Insurance
Contributions Act No 4 of 2002
5.
Access to the records held by the Entity back to
contents
i. Information
available without request
Africa
Adventure – Travel Directory – R50.00
Website http://www.africa-adventure.co.za
Website http://members.africa-adventure.org
ii Records
held which must be requested
Financial
documents and records
Regional Services
Council records
VAT records
PAYE records
UIF records
Invoices
Monthly statements
Credit notes
Bank accounts
– Standard Bank of South Africa
Cash records
Annual Financial
Statements
Operational
documents and records
Promotional
material
Registered
designs, patents and trademarks records
Product manuals
Work instruction
manuals
Customer database
Contracts
Leases
Correspondence
with customers
Sales records
Customer Complaint
records
Quotations
Personal
documents and records
Employment
contracts
Salary records
Leave records
records relating
to increases
Disciplinary
records
Training records
Company policies
SETA records
Attendance
registers
Provident
Fund/Pension Fund
Unemployment
Insurance
Medical Aid
Workman's
Compensation records
Records of
deductions
Information
technology records
Licences
Software programs
Software applications
Computer generated
databases
6.
The Request Procedures & Fees back to
contents
i. Form
of request
The
requester must use the prescribed form to make the request for access to
a record. This must be made to the head of the entity. This
request must be made to the address, fax number or electronic mail address
of the body concerned. (Section 53(1)).
The requester
must provide sufficient detail on the request form to enable the head of
the entity to identify the record and the requester. The requester
should also indicate which form of access is required. The requester
should also indicate if any other manner is to be used to inform the requester
and state the necessary particulars to be so informed. (Section 53 (2)(a)
and (b) and (c)).
If a request
is made on behalf of another person, the requester must then submit proof
of the capacity in which the requester is making the request to the satisfaction
of the head of the entity. (Section 53(2)(f)).
ii.
Fees
A
requester who seeks access to a record containing personal information
about that requester is not required to pay the request fee. Every
other requester, who is not a personal requester, must pay the required
request fee.
The head of
the entity must notify the requester (other than a personal requester)
by notice, requiring the requester to pay the prescribed fee (if any) before
further processing the request (Section 54(1)).
The fee that
the requester must pay to the entity is R50. The requester may lodge
an application to the court against the tender or payment of the request
fee (Section 54(3)(b)).
After the head
of the entity has made a decision on the request, the requester must be
notified in the required form.
If the request
is granted then a further access fee must be paid for the search, reproduction,
preparation and for any time that has exceeded the prescribed hours to
search and prepare the record for disclosure. (Section 54(6)).
The SAHRC’s
website (www.sahrc.org.za)
or the Department of Justice and Constitutional Development (www.doj.gov.za)
(under “regulations”) contain the forms to furnish a request and the fee
structure.
7.
Other information may be prescribed back
to contents
The Minister
of Justice and the Constitutional Development has not made any regulations
in this regard.
8.
Availability of the Manual back to contents
The manual
is available for inspection at the following locations:
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